Purchase Smarter, Spend Less
Manage the full procurement cycle — requisitions, vendor quotes, purchase orders, GRNs, and supplier payments — with 3-way matching and approval workflows built in.
Purchase Orders
From Requisition
to PO in Minutes
Employees submit purchase requisitions, managers approve, and POs are raised — all in one structured digital workflow. No more email chains or manual tracking.
- Digital requisition submission
- Multi-level PO approval workflow
- PO creation with full item details
- PO status tracking from raised to fulfilled
Vendor Comparison
Compare Vendors,
Choose the Best Deal
Request quotes from multiple vendors and compare them side by side — price, delivery time, and payment terms. Select the best offer and convert to a PO in one click.
- Multi-vendor RFQ in one request
- Side-by-side quote comparison
- One-click quote to PO conversion
- Vendor performance history tracking
3-Way Matching
Only Pay for What
You Ordered & Received
Madon Technologies automatically matches your Purchase Order, Goods Receipt Note, and Supplier Invoice. Discrepancies are flagged before payment — eliminating overpayments and fraud.
- Auto PO + GRN + Invoice matching
- Discrepancy flagging before payment
- Partial receipt & invoice support
- Full 3-way match audit trail
Everything in the Procurement Module
Complete purchase management from requisition to payment.
Procurement Module FAQs
Common questions about the Procurement module.
What is 3-way PO matching and why does it matter?
3-way matching compares your Purchase Order, Goods Receipt Note, and Supplier Invoice automatically. You only approve payment when all three match — preventing overpayments, duplicate payments, and fraud.
Can I manage the full approval workflow for POs?
Yes, on Pro and Business plans. Requisitions and purchase orders go through a configurable approval chain before becoming active. This ensures spending is always authorized before it happens.
Does Procurement connect with Inventory automatically?
Yes. When a GRN is confirmed, stock levels update instantly in the Inventory module. No manual stock entry needed — everything stays in sync in real time.
Can I compare quotes from multiple vendors?
Yes. You can request quotations from multiple vendors, enter their quotes into Madon Technologies, and compare them side by side on price, delivery time, and terms. Then convert the selected quote to a PO in one click.
How are supplier payments tracked?
Every payment against a purchase invoice is recorded and linked to the vendor account. You can see outstanding payables per vendor, run aging analysis, and track payment history — all from one screen.
Key Features
Smarter Procurement Starts Today